[Projectleiding] [Content] Expenses for speakers

[Aschwin Marsman]

> On 11 May, 2022, at 23:10 , Henry Schokkenbroek via Content <content at lists.ifcat.org> wrote:
> 
> Hi Aschwin,

Hi Henry,

> Thank you for collecting the promo stuff on NLUUG afterwards ^_^
> I'll fetch them from synq this weekend.
> 
> About the tickets,
> I discussed this briefly in PL and everyone was happy to start paying for speaker travel expenses (who you think they are worth it!).

Thanks for confirming.

> If I remember correctly you have a form and there was some procedure for the reimbursement of the speaker, is this correct?

Kirils and yourself communicated about that around February according to our meeting minutes with a form as a result. 

> one last note:
> 
> I do not favor to send money beforehand to a speaker but I leave this up to you to have a final vote in (I cannot foresee how trustworthy speaker XYZ is).

As I mentioned on the Content Signal chat a couple of days ago:

We prefer to pay when they have given their talk, to prevent a no show. For people who are really short on cash we need to discuss if we make an exception. 

> Regards,
> 
> Henry Paulissen Schokkenbroek
> T: +31611530564

Have a great field day together!

Aschwin / Martian
Team Content MCH2022

> On 11/05/2022 21:39, Aschwin Marsman via Projectleiding wrote:
>>> On 11 May, 2022, at 21:28 , Hugh Wells <hugh at crablab.co.uk> wrote:
>>> 
>>> Hi Martian,
>> Hi Hugh,
>> 
>>> Perhaps a stupid question, but does this relate to tickets we are giving speakers (as part of support requests) or in general speakers buying their tickets to attend?
>>> 
>>> If the latter, I certainly agree.
>>> 
>>> If the former, is it not possible for us to either just issue a ticket to their Pretalx email address or send them a voucher for a ticket? It seems a bit odd to ask them to buy a ticket from us, and then submit an expenses claim to get the money back.
>> I should have been more specific, this is for speakers requesting money for e.g. flight tickets.
>> 
>>> Thanks,
>>> 
>>> Hugh
>> Have a nice evening,
>> 
>> Aschwin
>> 
>>> On Wed, May 11, 2022 at 6:48 PM Aschwin Marsman via Content <content at lists.ifcat.org> wrote:
>>> Hi,
>>> 
>>> I talked to Henry yesterday and agreed to send an email to Projectleiding.
>>> 
>>> We have a budget for speakers and so far have indicated to speakers not to buy their tickets yet but that needs to change otherwise the tickets will increase in price more and more.
>>> 
>>> So we need a go to indicate to speakers that they can buy a ticket for a maximum amount that is agreed upon by team Content.
>>> 
>>> Okay to go from do not buy yet to start buying a ticket?
>>> 
>>> Have a nice evening,
>>> 
>>> Aschwin / Martian
>>> 
>>> p.s.: I won’t join the field day on Saturday, my vacation starts on Friday and I couldn’t convince my wife to go. Have a productive day on Saturday!