[Projectleiding] Subject: [Volunteering] Help needed: Parking and Logistics Gate Supervision

[janneke at mch2022.org]

Hi Martin,

Sorry it took us a while to get back to you.

We discussed your points in the Projectleiding meeting. Thanks for bringing them to our attention.

Concerning the logistics gate:
We are trying to see if we can hire some people to take care of the logistics gates shifts, we hope this will solve this issue. We don’t want a rerun of what happened at SHA2017.
We will also provide rules on who can and cannot enter through the logistics gate and who to call when in doubt. 
This is not the responsibility of your team, but we would really appreciate it if you could provide hardware there (a scanner for Camper tickets, since they use the logistics gate).

Concerning parking:
We are getting volunteers from the municipality of Zeewolde to help out with parking duty. But they cannot coordinate everything.
Currently we are looking for someone to coordinate parking, we have some ideas for people who might be able to pick this up, but we have not found anyone yet. We’ll keep looking. This person will also coordinate sale of parking tickets on the parking area and coordinate parking ticket scanning.
We are not expecting Team Ticket & Entrance to provide volunteers for this. If you could make sure there is hardware, that would be great.
Parking is also no longer part of Team Terrains responsibilities. I removed that part from the wiki.

Does this answer your questions and concerns? If you have any more questions on this, you can contact me or someone else form Projectleiding.


Best regards,

Janneke/Rizoom

---------- Forwarded message ---------
Van: Martin Gross via Volunteering <volunteering at lists.mch2022.org <mailto:volunteering at lists.mch2022.org>>
Date: wo 20 apr. 2022 om 20:35
Subject: [Volunteering] Help needed: Parking and Logistics Gate Supervision
To: <volunteering at mch2021.org <mailto:volunteering at mch2021.org>>


Hi there!

As mentioned in tonight's Mumble, there are two big issues that we're having in Team:Ticket&Entrance.

- Logistics Gate
I do see why some people would say that the Logistics Gate should also be done by Ticket&Entrance. I do not mind adding random shifts to the Angel System for people to sign up for those shifts - but that's pretty much where my competency ends.

If I am supposed to run that gate, the gate will be open and people can just drive onto the terrain. I do not have the previous or current knowledge to properly make up rules which cars can go when onto the terrain.

For SHA, someone™ made sure to staff the gate during buildup, teardown and the first day or so. They also had all the rules figured out and proper access passes.

Manduca/Team:Logistics and I agree that no one should be allowed through the gate except Logistics. But since visitors and villages will be arriving, too, we cannot just lock the gate.

So my request for you here would be to please magically come up with a solution or even better coordinator that has knowledge in the area and will take care of this.

(Just as a reminder: At SHA, there was a single angel scheduled for the logistics gate during the event and no one wanted to do it. So in the end, there was basically one single person sitting at the gate 24/7).

- Parking:
Team:Terrain's Wikipage mentions: "Parking. Team:Terrain organizes a place for visitors to park their cars, complete with traffic coordination both at the parking field and in the surrounding area, ticket scanning at the entrance, and security to keep the cars safe.".

So for me this reads like Team:Terrain will take care of coordinating the ticket scanning procedure (and by extension also sale of on-site parking tickets) and will provide their own Supervisors and Angels for that area.

I haven't gotten a definitive answer back from Team:Terrain/redlizard back on this subject if they agree.

But since it doesn't seem abundantly clear, there is a chance that another supervising role might be required, for Parking, too.

----

Just to say this out loud: I am not trying to get the "not my fucking job"-award by getting out of those responsibilities. But Ticketing&Entrance taking care of Visitor ticket scanning, handing out stuff, selling more tickets *and* additionally this year even running an event-wide cashdesk-system, these other tasks are just too much to pile on top. I'd rather have some more people taking responsibility for those tasks than having to half-ass all of them...

Of course, I'll be happy to provide hardware for validation and sale wherever necessary.

I hope this is something you can help with.

Best regards,
Martin
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